Salary: £27,500 (pro rata for part time options)
Full time or part time.
Office Based – Liverpool
(with flexible working)
At Poke we pride ourselves on our refreshing approach. We are a team of people that love what we do and that shines through in the quality of the work we create. We are all about understanding our clients, their audiences and how to create the most powerful impact. The strength of our relationships is as important as the work we produce
We don’t promise to know everything, and we don’t believe those who do. But we do promise to push our client’s brand further. Our clients teach us as much as we’ll teach them. It’s an equal partnership built on foundations of trust, respect, and understanding
Our work always has to be beyond the norm, of an incredible standard and surpassing expectations. Our clients need this; their target audiences demand this and we expect this from ourselves
The Role
We’re looking for a highly organised, proactive Studio & Operations Coordinator to help keep our creative agency running smoothly. You’ll be at the heart of the business, supporting the team with day-to-day operations, project administration, finance tasks, and office management, while helping to create a positive and efficient working environment
This is a varied role that would suit someone who enjoys juggling multiple priorities, thrives in a fast-paced creative environment, and takes pride in making things happen behind the scenes
Key Responsibilities
Studio & Office Management
- Oversee the smooth day-to-day running of the studio and office
- Order and manage office equipment and supplies
- Coordinate office maintenance and liaise with building management where required
- Organise team events, including away days, celebrations, and the annual Christmas party
- Help foster a welcoming, organised and collaborative studio environment
Travel & Administration
- Book domestic and international travel, accommodation and itineraries for the team
- Manage company expenses and support expense reconciliation
- Respond to general enquiries, including job applications and other external communications
- Maintain organised records, documents and administrative systems
- Calendar management for Directors
Project & Client Support
- Provide administrative support across client projects
- Assist with preparing client quotes, proposals and project documentation
- Support the team with bid writing and tender submissions
- Coordinate with printers, suppliers and other external production partners to ensure projects are delivered on time and to a high standard
- Help ensure project administration is accurate and up to date
- Plan and book client hospitality and events
Finance Support
- Support the wider team with basic financial administration.
About You
You’ll be someone who:
- Has excellent organisational and time management skills.
- Is proactive, resourceful and able to work independently.
- Communicates confidently with colleagues, clients and external partners.
- Has exceptional attention to detail.
- Can manage multiple priorities while remaining calm under pressure.
- Is confident using Microsoft Office and Google Workspace (experience with project management or finance software is an advantage).
- Enjoys working as part of a collaborative, creative team.
Desirable Experience
- Previous experience in an administrative, studio management, operations or office management role.
- Experience working within a creative agency, design studio or similar fast-paced environment is preferable but not essential.
- Experience supporting proposals, bids or client-facing documentation.
Success in This Role Looks Like
- The studio operates efficiently and the team has everything they need to do their best work.
- Travel, events and day-to-day administration are delivered seamlessly.
- Client proposals, quotes and bids are prepared accurately and on time.
- External suppliers and partners are managed professionally.
- The team feels supported, organised and able to focus on delivering exceptional creative work.
Please send your CV to hello@pokemarketing.co.uk